Dayworkbook FAQ - Common Questions

Platform: Both (Web Application and Mobile App)
User Type: All Users / Prospective Customers
Difficulty: Beginner
Estimated Time: 10 minutes
Last Updated: September 2025

Quick Summary

Get quick answers to the most frequently asked questions about Dayworkbook, including who it's for, what it costs, how it works, and what makes it different from other construction management tools. Perfect for understanding the platform before starting your free trial.

What You'll Learn

Answers to common questions about Dayworkbook's purpose and target users
Pricing, compatibility, and technical requirements information
Understanding of key differences from timesheets and other construction software
Clarity on client requirements and approval workflows

General Questions

What is Dayworkbook?

Dayworkbook is a digital platform that replaces paper daywork books used by construction subcontractors. It helps track and bill for construction work that can't be quoted upfront - like variations, emergency repairs, and time & materials projects. The platform costs the same as traditional paper books but eliminates disputes and streamlines billing through digital workflows.

Who is Dayworkbook designed for?

Primary Users: Construction subcontractors who perform unquotable work including:

Electrical, plumbing, building, mechanical, and civil contractors
Specialists handling emergency calls, variations, and scope changes
Any contractor who currently uses paper daywork books for time & materials billing

Your Clients: Builders, developers, property managers, mining companies, and other project owners who engage subcontractors and need to approve daywork.

What types of construction work does Dayworkbook handle?

Dayworkbook is specifically designed for unquotable work that requires resource tracking:

Variations: Changes to original project scope during construction
Emergency repairs: Urgent fixes requiring immediate response
Time & materials jobs: Work where full scope isn't known in advance
Site discoveries: Unexpected conditions requiring additional work
Maintenance contracts: Ongoing service work billed by time and materials

Not idea for: Fixed-price quoted work, pure employee time tracking, or payroll management.

How is Dayworkbook different from timesheets?

Daywork sheets track complete job resources for client billing:

Labour hours AND equipment usage AND materials AND composite rate items
Client approval and sign-off required
Professional billing reports generated for client invoicing
Focus on external client billing, not internal payroll

Timesheets typically track employee time only for payroll:

Just hours worked by employees
Internal management approval
Used primarily for payroll processing
Focus on internal time tracking, not client billing

Do my clients need Dayworkbook accounts?

No. Your clients don't need accounts or subscriptions. They can:

Sign daywork sheets in person using your mobile device
Approve sheets via email with secure electronic signature links
Receive professional billing reports via standard email
View sheet details through secure, temporary links (no login required)

This keeps the process simple for your clients while giving you full digital control.

Pricing and Costs

How much does Dayworkbook cost?

A reasonable, region-specific cost for 50 daywork sheet credits

Same cost as traditional paper daywork books
Auto top-up when you reach 5 remaining credits
Free trial includes 5 complimentary sheets to test with real projects
No monthly subscriptions - you only pay for sheets you actually use

What's included with each sheet credit?

Each sheet credit includes:

Unlimited resources - add as much labour, plant, materials, and rate items as needed
Unlimited photos for visual documentation
Client signature collection (in-person or email)
Professional PDF generation with your branding
Secure storage and access to historical records
Reporting and analytics capabilities
Multi-user team access with permission controls

Are there any other costs?

No hidden fees:

No monthly subscriptions
No setup fees
No per-user charges
No storage limits
No feature restrictions

You only pay for the daywork sheets you actually create and use.

What happens if I run out of credits?

Auto top-up purchases 50 more credits when you reach 5 remaining if enabled
Continuous workflow - you're never locked out of the platform
Controlled spending - you can disable auto top-up in settings if preferred
Usage tracking - monitor remaining credits on your dashboard

Platform and Technical Questions

What devices does Dayworkbook work on?

Mobile App (field work):

iOS devices: iPhone and iPad running iOS 12 or later
Android devices: Phones and tablets running Android 8 or later
Offline capability: Create sheets without internet, sync when connected

Web Application (office management):

Modern web browsers: Chrome, Safari, Firefox, Edge
Any device: Desktop computers, laptops, tablets
Full functionality: Job management, reporting, user administration

Do I need internet connectivity to use Dayworkbook?

Mobile app works offline:

Create daywork sheets without internet connection
Capture photos and signatures offline
Automatic sync when connectivity returns
Never lose work due to poor site connectivity

Web application requires internet for real-time access to jobs, reporting, and team management.

Can multiple people use Dayworkbook in my company?

Yes. Dayworkbook includes comprehensive team access control:

Unlimited users at no extra cost
Permission levels: Org Admin, Admin+Billing, Admin, Standard, Read Only
Job-specific access: Control which projects each user can see
Two-tier security: Organisation-wide permissions plus job-specific access
Audit trail: Track who created and approved each sheet

How secure is my data?

Bank-level encryption for all data transmission and storage
Australian-based servers with enterprise-grade security
Regular backups ensure your data is never lost
Two-factor authentication available for enhanced account security
User access controls prevent unauthorized access to sensitive projects

Workflow and Process Questions

How do clients approve daywork sheets?

Two approval methods:

In-person signing: Client signs directly on your mobile device at the job site
Email approval: Client receives secure link to review and approve remotely

Both methods create legally binding electronic signatures and immediate approval status updates.

Can I customize the appearance of my daywork sheets?

Yes:

Upload your logo for professional branding
Choose brand colours to match your company identity
Professional presentation enhances your business image
Client-facing documents look polished and credible

How do I bill clients using Dayworkbook?

Professional billing workflow:

Complete and approve multiple daywork sheets for a project
Compile sheets into comprehensive billing reports
Generate PDF reports with totals, breakdowns, and supporting documentation
Send to clients for payment processing
Export data to accounting software for financial management

What if my client disputes the daywork?

Dispute prevention through digital documentation:

Timestamped records showing when work was performed
Photo evidence of work completed and site conditions
Electronic signatures proving client approval
Detailed resource tracking with transparent pricing
Professional presentation reduces misunderstandings

This dramatically reduces disputes compared to handwritten paper books.

Integration and Compatibility

Does Dayworkbook integrate with accounting software?

Current capabilities:

Data export in formats suitable for accounting software import
Professional billing reports ready for client invoicing
Comprehensive reporting for financial analysis

Future development:

Direct integrations with major accounting platforms are in development
API access for custom integrations will be available

Can I import my existing client and resource data?

Directory setup flexibility:

Manual entry during initial setup (recommended for data accuracy)
CSV templates available for bulk data preparation
Migration support available for large organizations

Pro tip: Start with key clients and resources, then expand your directory as you use the platform.

What support is available?

Comprehensive knowledge base for self-service support
Interactive demo built into the platform
Chat support on website and in-app
Setup assistance for new organizations
User training resources and guides

Getting Started

How do I start using Dayworkbook?

Sign up for free trial with 5 complimentary daywork sheets
Complete 15-minute setup including company information and branding
Follow the built-in demo to understand the workflow
Set up your directory with clients and resources
Create your first job and start using digital daywork sheets

What if Dayworkbook doesn't work for my business?

Free trial lets you test with real projects before committing
No long-term contracts - pay only for sheets you use
Simple platform designed for quick adoption
Comprehensive support helps ensure successful implementation

How quickly can I get started?

Account setup: 15 minutes
Demo completion: 10 minutes
First daywork sheet: 5 minutes
Ready for real projects: Within 30 minutes of signup

Still Have Questions?

What if my question isn't answered here?

Chat support: Give us a shout on in-app or website chat
Visit website: https://dayworkbook.com/contact/ for sales inquiries
Start free trial: Experience the platform hands-on with 5 complimentary sheets
Check related articles: Browse the knowledge base for detailed guides

Ready to Get Started?

Start your free trial with 5 daywork sheets
No commitment required - test with your real projects
Full platform access during trial period
Professional setup support available

What is Dayworkbook?: Complete platform overview and value proposition
Getting Started with Dayworkbook: Detailed setup and onboarding guide
Platform Overview: Comprehensive tour of features and functionality
Adding Your First Job: Step-by-step job creation process