Skip to content
Contact Us
  • There are no suggestions because the search field is empty.

Professional Progress Documentation

Platform: Both (Web Application and Mobile App) 
User Type: Standard and above 
Difficulty: Intermediate 
Estimated Time: 15 minutes 
Last Updated: September 2025

Quick Summary

Master Dayworkbook's photo management and documentation features to create comprehensive visual records of work progress. Learn how to use platform-specific tools for attaching, organising, and presenting visual documentation that integrates seamlessly with daywork sheets and billing reports.

What You'll Learn

  • Use Dayworkbook's photo attachment and management features effectively
  • Organise visual documentation within platform daywork sheets
  • Add professional captions and descriptions using platform text fields
  • Manage photo storage and organisation through platform tools
  • Integrate photo documentation with platform approval and billing workflows
  • Troubleshoot common platform photo management issues

Before You Start

Prerequisites:

  • Active daywork sheets created and ready for documentation
  • Mobile device with camera functionality for field documentation
  • Understanding of daywork sheet creation and management process

You'll Need:

  • Mobile device with adequate storage space for photo attachments
  • Understanding of work being performed for accurate documentation
  • Access to platform photo management features

Understanding Dayworkbook's Photo Documentation Features

Platform Photo Management System

Dayworkbook provides integrated photo documentation tools designed specifically for construction work documentation:

Photo Attachment Features:
  • Direct Camera Integration: Take photos directly through platform interface on mobile or tablet devices
  • Gallery Import: Attach existing photos from device gallery/local storage
  • Automatic Timestamps: Platform automatically timestamps all attached photos
  • Caption Integration: Add work descriptions directly linked to photos
  • High-Resolution Storage: Platform maintains photo quality for detailed documentation
Organisation and Management:
  • Sheet-Level Organisation: Photos organised by individual daywork sheets
  • Chronological Ordering: Photos displayed in attachment order for work sequence
  • Caption Management: Edit and update photo descriptions through platform interface
  • Integrated Viewing: Photos display seamlessly within daywork sheets
  • Billing Integration: Photos automatically included in billing reports

🎯 Key Point: Platform photo features are integrated with approval workflows and billing reports

Step-by-Step Instructions

Step 1: Access Platform Photo Features

Navigate to photo attachment functionality within daywork sheets:

1. Open existing daywork sheet or create new sheet

2. Navigate to Photos section within the sheet interface after entering Resources

3. Choose photo attachment method:

  • "Take Photo": Use device camera through platform
  • "Choose from Gallery": Select existing photos from device

 

📱 Mobile Note: Photo features optimised for mobile device use with touch interface

Step 2: Attach Photos Using Platform Camera Integration

Use Dayworkbook's integrated camera features for direct photo capture:

Direct Camera Capture:
  1. In daywork sheet, tap "Take Photo"
  2. Platform opens device camera interface
  3. Capture photo using standard device camera controls
  4. Review photo quality within platform preview
  5. Confirm attachment to add photo to daywork sheet
Platform Benefits:
  • Automatic Integration: Photos immediately attached to active daywork sheet
  • Timestamp Recording: Platform automatically records photo capture time
  • Quality Preview: Review photo quality before finalising attachment
  • Immediate Availability: Photos immediately available for caption addition

Step 3: Import Photos from Device Gallery

Use platform gallery import for existing photos:

Gallery Import Process:
  1. In daywork sheet Photos section, select "Choose from Gallery"
  2. Platform opens device photo gallery interface
  3. Select multiple photos using platform selection tools (up to maximum 8x)
  4. Review selected photos in platform preview
  5. Confirm import to attach photos to daywork sheet
Import Considerations:
  • Multiple Selection: Platform supports batch photo import for efficiency
  • Quality Preservation: Original photo quality maintained during import
  • Timestamp Retention: Original photo timestamps preserved in platform
  • Organisation: Imported photos appear in selection order within sheet

Step 4: Add Professional Captions Using Platform Text Features

Use Dayworkbook's caption management system for comprehensive work documentation:

Caption Addition Process:
  1. Select attached photo within daywork sheet
  2. Access Caption field in platform interface
  3. Enter detailed work description using platform text editor
  4. Save caption to integrate with photo record
Caption Best Practices for Platform:
  • Work Description: Clear description of what photo shows
  • Location Context: Specific area or location within project
  • Work Stage: Phase of work being documented
  • Technical Details: Relevant specifications or methods shown
  • Quality Notes: Standards met or achievements demonstrated

💡 Pro Tip: Captions appear in client approval interfaces and provide extra level of detail to support validity of overall sheet and the initial Description entered

Understanding Platform Photo Integration

Dayworkbook's photo documentation integrates with all platform features:

Daywork Sheet Integration:
  • Work Documentation: Photos serve as visual work verification within sheets
  • Resource Support: Photos support labour, equipment, and material documentation
  • Progress Tracking: Photos show work advancement through platform timeline
  • Quality Evidence: Photos demonstrate work quality and completion standards
Client Interaction Integration:
  • Approval Process: Photos automatically included in client approval workflows
  • Professional Presentation: Photos display professionally in client interfaces
  • Billing Presentation: Photos included in billing reports for client reference
  • Dispute Prevention: Comprehensive photo documentation prevents client questions
Business Process Integration:
  • Audit Trail: Photos become part of permanent platform audit trail
  • Export Capability: Photos included in all platform export functions
  • Search Integration: Photos searchable through platform search capabilities
  • Historical Reference: Photos accessible for future project reference

Understanding Platform Results

After optimising photo documentation within Dayworkbook, you should have:

  • Comprehensive visual records integrated seamlessly with platform daywork sheets
  • Professional photo presentation automatically included in client approval and billing workflows
  • Efficient photo management through platform organisation and search tools
  • Automatic backup and storage of all photo documentation through platform cloud storage
  • Integrated workflow efficiency with photos supporting all platform processes from approval to billing
  • Complete audit trail with photo documentation permanently linked to work records

Your photo documentation now leverages Dayworkbook's full platform integration for maximum business value.

Troubleshooting Platform Photo Issues

Problem: Photos not uploading or attaching to daywork sheets 
Cause: Internet connectivity issues or device storage limitations 
Solution: Check internet connection stability. Ensure sufficient device storage space. Try uploading photos one at a time if batch upload fails. Restart platform app if issues persist.

Problem: Photo quality appears reduced after platform upload 
Cause: Platform compression settings or display resolution limitations 
Solution: Platform automatically optimises photos for storage and performance. Original quality maintained for downloads and exports. Contact support if quality concerns affect documentation needs.

Problem: Cannot add or edit photo captions in platform 
Cause: Platform interface issues or permission limitations 
Solution: Ensure platform app is updated to latest version. Check that sheet is not in read-only mode. Try editing captions on different device if mobile issues persist.

Problem: Photos not appearing in platform approval or billing interfaces 
Cause: Sync issues or incomplete upload process 
Solution: Verify photos show as attached in daywork sheet. Check internet connection for sync completion. Refresh platform interface or restart app. Contact support if photos consistently missing from output documents.

Problem: Platform photo organisation not matching intended sequence 
Cause: Upload timing or platform sorting settings 
Solution: Use platform drag-and-drop tools to reorder photos within sheets. Check photo timestamp data for sorting issues. Manually reorganise photos to match intended work sequence.

What's Next?

With platform photo documentation mastered, your next steps are:

  1. Workflow integration - Ensure photo documentation supports all platform workflows from approval to billing
  2. Team standardisation - Train all team members on platform photo management features and best practices
  3. Quality optimisation - Use platform photo features consistently for professional documentation standards
  4. Client integration - Leverage photo documentation in platform client approval and billing processes

Related Articles

Still Need Help?

If this article didn't solve your issue: